The INBOX System

One file. Zero decisions at capture time. Everything finds its home later.

Think of it like a conveyor belt. Things go in one end, move through at your pace, and come out the other end in their permanent home. Nothing gets lost. Nothing requires you to decide where it goes in the moment.

1
CaptureYou

An idea, decision, or rule pops into your head. You say "log this" to whichever agent is nearby.

Telegram → Rhino | Mac Studio → Po
2
LandAgent

The agent writes it to INBOX.md with a timestamp and the next number. No categories, no folders, no decisions. Just captured.

~/.openclaw/workspace/INBOX.md
3
WatchHeartbeat

Every 30 minutes, the Mac Studio agent checks: are there items older than 24 hours? If yes, it nudges you with a count. If no, silence.

Runs automatically in background
4
ReviewYou

When you're ready (not when the agent tells you to), you open the inbox and go through each item. One by one.

On your schedule, not the system's
5
DecideYou

For each item, you make exactly one choice:

Move itIt's a rule, convention, or instruction → goes to a permanent fileSOUL.md, CONVENTIONS.md, .cursorrules, project docs, Notion
Act on itIt's a reminder or task → do it now or set a real reminder
Delete itIt's handled, outdated, or not useful anymore
Leave itNot sure yet → the heartbeat will remind you tomorrow

Permanent Homes (where items end up)

🧠
SOUL.md
Agent personality & rules
📐
CONVENTIONS.md
Design & code rules
⌨️
.cursorrules
Cursor AI instructions
📁
Project docs
App-specific notes
📋
Notion
Strategy & planning
🗑️ Delete
Done or not needed